Schedule your time to be productive
Scheduling your time might be more important now than ever before. Often after a long day at work it felt easy to turn off work mode and settle into family mode. Now that separation is more difficult.
Scheduling is the art of planning your activities so that you can achieve your goals and priorities in the time you have available. When it's done effectively, it helps you:
· Understand what you can realistically achieve with your time.
· Make sure you have enough time for essential tasks.
· Add contingency time for "the unexpected."
· Avoid taking on more than you can handle.
· Work steadily toward your personal and career goals.
· Have enough time for family and friends, exercise and hobbies.
· Achieve a good work-life balance.
The first step to good scheduling is SCHEDULING time to schedule. This can usually take place at the start of every week. There are many different apps and planners you can use, but even a simple notebook will work.
Step 1: Identify available time
Consider how much time you need available for work. This will reflect your personal goals. For example if you are pushing for a promotion you may want to allocate addition time outside of normal work hours for coaching and additional communication.
Step 2: Schedule Essential Actions
Block out sections of your day to complete tasks that you absolutely must do. This includes personal and family time.
Step 3: Schedule High-Priority Activities
Select activities from your list that you must complete yourself, they are high priority or urgent. These I would suggest scheduling as Morning Tasks. This will encourage you to get these items completed before moving on the less important tasks on your to-do list, or tasks that can be delegated.
Step 4: Schedule Contingency time
Trust me, no matter how well you plan things, something will go wrong. This is why you must schedule contingency time. This will allow you to deal with unpredictable tasks that are thrown upon you. If you do not schedule time for this, emergencies will keep you working later than intended.
Step 5: Schedule Discretionary Time
This is a great time to work on your personal goals or check off some small items on your to-do list. Remember, if you truly want to achieve your personal goals, take time to schedule it into your day.
Step 6: Analyze your activities
If you have no additional time to use as discretionary time, try going back through steps 2-4 and question if these tasks are really necessary. One of the most important ways to build success is understanding delegating and outsourcing. Remember essential tasks are those you MUST do yourself.
If you truly have no discretionary time, perhaps this is the time you need to renegotiate your workload or ask for help. A well-organized schedule will work as great evidence for your boss of your heavy commitments and demonstrate your organization skills. This will make them more receptive to your request.
Best of luck!